AGM minutes 2020

TRURO BADMINTON CLUB

AGM Sunday 31^st August 2020

Present (via zoom)

Adam, Sue, Lorna, Jeremy, Emma, Luke, Tony, Helen

Apologies

None received

Minutes of last meeting

No matters arising

Sue added that Truro won the Kernow cup

Chair’s Report

Adam reported that we had a good season, with club nights well attended. Shuttles were plentiful and Adam thanked Pat for this. Adam thanked Luke for organising the socials which were very enjoyable and well attended.

Shuttles

Pat reported that we had 32 doz in stock, which will last the season

Teams

Luke reported that the team had good matches with many close games, although he was disappointed on the number of matches available. The league has been suspended for the time being, but if the covid restrictions are lifted, the league should resume after Christmas

Social

Again Luke reported on excellent socials, we had more than usual, and it was disappointing that we weren’t able to hold the final one of the season.

Treasurer’s Report

Pat reported that we were financially sound and that we had £4808.31 in the bank. Pat is looking to set up internet banking and possibly download the app

Subs for next season

It was agreed to half the subs for this season because the covid restrictions meant that we wouldn’t be able to use the prep school when Penair would not be available to us, thus anticipating a reduced season. Also, club nights could not be run in the usual mix in manner, which may reduce members enjoyment of club night. There will also be a reduction in affiliation cost 

Full member £60

Juniors and students £30

It was agreed that the maximum number of members would be 28, which would include 4 juniors

Covid-19

There will be no junior club in September. It is hoped to restart juniors after half term.

Sue reported that BE are lobbying the government to increase the bubble size . Currently it stands at 6. Once this happens, juniors will be able to restart.

Regarding the senior club night, Helen will set up a WhatsApp group for all members. A message will be sent out on Monday, asking who is available to play on Friday of the same week. Members will have until Wednesday to reply. We are only allowed 6 per court and there must be no mixing between courts. Social distancing must be adhered to when not playing.

Lorna advised the meeting that WCBL are giving grants up to £50 to help with covid related costs. Eg sanitizer, signage etc

It was agreed that players must commit to the evening, and they will be told their court by Thursday. 

First Aid

It was decided that we didn’t need to buy a first aid kit. Adam offered to source cold compresses in case of injury. Jeremy offered to source gloves and masks which must be worn if helping an injured player

Student Fayre

This is via zoom this year. It was agreed that we will attend, and take names and numbers of interested students, but advise them that they are on a reserve list for club nights

Election of Officers

Chair -Adam Widdison

Secretary – Helen Wright

Treasurer _ Pat Edwards

Shuttle Manager – Pat Edwards

Social Secretary – Luke Fullwood

Junior Report – given by Tony

We had to forego some of our traditional activities and end-of-year awards due to the early closure of the club when the pandemic restrictions came into force.  However, the season up to that point was our usual happy mix of social badminton with some serious coaching.  Our membership was down in numbers on previous seasons with 18 paid-up members, as opposed to the rather more usual 24 that we have had in the few seasons earlier.  Attendances ranged from 10 to 20 with an average of 14 over the season.  We are fortunate to have several county squad players whose attendance tends to help raise the overall standard of play.  Conduct was very good throughout the season and we had no real difficulties to overcome in terms of behaviour.  We do not segregate players according to standard or age, and this tends to produce a happy and cooperative atmosphere.  Before the current pandemic took hold we were able to stage our annual club championship, which produced a high quality all-girl final fought out between two of our county players.

AOB

Risk Assessment. Sue has carried out this, using the template from BE

Safeguarding – we use BE policies

BE have given a small discount on affiliation fees this year, but they have asked members not to take it.

It was agreed that we would pay the full amount per player but pay the discounted rate for club affiliation